Rental of Facilities Information
BONAU-WHEREATT AMERICAN LEGION POST 69
MAYVILLE, WISCONSIN 53050
TERMS AND RENTAL AGREEMENT FOR USE OF LEGION HALL
The persons renting these facilities hereby agree to the following terms and responsibilities:
GENERAL INFORMATION:
Decorations will be permitted but must be removed at the conclusion of the event. All decorations must conform to all state and local fire codes. Decorations may not be fastened to any wall or ceilings with any fasteners (nails, tacks, etc) that may mark or damage the surfaces. Tape that doesn’t leave any marks must be used. No tape on the floor. Only electric candles or candles enclosed in glass may be used. If confetti is used there is an additional cost. Check with the manager if you have questions. The rental party is responsible to pay for all damages to the building.
You may hire the caterer of your choice. The caterer must provide a Certificate of Liability Insurance prior to the event. The caterer must remove all leftover food and trash. The caterer must clean the kitchen after use, to include the sink, countertops, stove, oven (if used), and the floor. The American Legion Post 69 will provide any cleaning items it deems necessary to satisfy the needs of the caterer or those of the party renting the facility to be able to clean up. All beer, wine, seltzers, soda, and bottled water must be purchased from the Legion with all events. The Mayville American Legion Post No. 69 is a licensed alcohol facility. All guests must be 21 years of age to consume alcohol. We will card anyone appearing under 30 years of age. We are not responsible for individuals serving minors. We reserve the right to evaluate and refuse to serve individuals who appear to be intoxicated. If any individual becomes disruptive, they will be asked to leave. We will do our best to monitor all situations. However, any individual leaving the premises under the influence will not be the responsibility of any of our bartenders or the Mayville American Legion. Per the City of Mayville,WI., no person shall possess any open alcohol beverage container or consume any alcohol beverage in or upon any public property or public parking lot. No person who has purchased alcohol beverages in an open container from any licensed premises shall consume said beverages outside of the property. If an individual has vomited on the floor inside the Legion building, that individual will be charged $75.00 to have our staff clean up after this person.
The Mayville American Legion Post No. 69 and its members or employees shall not be responsible for any loss or damage to any personal property occurring as a result of activities on Legion property. There is no smoking inside the Legion building.
SECURITY DEPOSIT:
The security deposit is equal to the cost of the hall rental. The deposit will be due at the time of the booking. All checks and money will be deposited the next business day. The security deposit will be deducted from the total cost due for the rental of hall at the end of event or returned depending on the condition the facility is left in. The renting party will be responsible for any damages to the facility or the furnishings. A general clean-up (sweep, mop if necessary, wipe off tables and counter tops, put tables and chairs back in place, throw out garbage in correct bins) is to be done by the party renting the facility. If cleaning has to be done by Legion representatives, there will be a cost of $20.00 per hour if it takes longer than an hour to clean the building. If the rental party chooses not to clean up, (it takes at least 3 hours to clean the hall properly), they will be charged for the cleaning. There will be an additional cost of $100.00 if Confetti has been used and this has to be cleaned up by the Legion. The cost of this clean-up will be taken out of the security deposit. If the hall is re-rented after a cancellation the security deposit will be fully refunded to the rental party.
PAYMENT TERMS:
50% of the rental fee is due at the time of the booking. The balance of the rental fee, the beverage charges, and any other fees must be paid within 60 days of the event. If the reservation is cancelled within 60 days or less of the event, the rental party will lose the security deposit, if the hall is not rented out for this rental date.
Thank you for considering our facility for your special event.
Initials_____
Updated 3/25/25
FEES
HALL RENTAL
(Does not include a bartender)
Full day Half a day rental (out by by4:00pm or in after 4:00pm)
Hall $225.00 ½ Day Hall $150.00
HALL RENTAL
(Includes 1 bartender)(if an additional paid bartender is needed a $50.00 charge will be added)
Hall with 1 bar $350.00 ½ Day Hall with 1 bar $225.00
Building w/both bars $450.00 ½ Day Building w/both bars $375.00
Plastic cups will be used for rentals. If glass is used for the parties there will be a 15% gratuity added to the bill.
WEDDING and/or RECEPTION RENTAL
Security Deposit is $350.00. Rental cost for the hall and back bar all day is $750.00. This includes 2 bartenders for 10 hours each, set-up of tables in the hall. If a bartender is needed for more than 10 hours, an hourly rate will added to the rental cost. ($20.00/hr) There is 15% gratuity on the bar tab.
BEVERAGE PRICES
Subject to current market prices
(Subject to change, please check with manager prior to event)
Amount requested
BEER: 12 Ounce or Bottle $3.50 _______________
BEER: Pitcher $12.00 _______________
BEER: ¼ Barrel $140.00 _______________
BEER: ½ Barrel $250.00 _______________
SODA: 12 Ounce Can $1.50 _______________
NON-BARTENDER EVENT
Rental party must purchase ahead the water bottles and soda from the Legion. No Alcohol is allowed to be brought in. If open alcohol is found in the building during the event, the rental party will be asked to pay a $300.00 fine and/or shut down the party. The rental party is allowed to take the beverages that they purchased.
Water Bottles Amount Needed:_________
Soda Coke Amount Needed:_________ Diet Coke Amount Needed:________
Pepsi Amount Needed:_________ Diet Pepsi Amount Needed:________
Mountain Dew Amount Needed:_________ Diet Mountain Dew Amount Needed:________
7-UP Amount Needed:_________ Diet 7-UP Amount Needed:________
Initials____
Updated 3/25/25
EVENT RENTER INFORMATION
Renters Name: ______________________________________________________________________
Renters Address: _____________________________________________________________________
Renters Phone Number:________________________________________________________________
Type of Event:________________________________________________________________________
Number of People Expected: ____________________________________________________________
Date of Event: _______________________________________________________________________
Rental Time: 9am-4pm_______ 4pm-11pm_______ Full day______ (Need to be out by midnight)
Back Bar:______ Back and Front Bar:_______ No Bar needed_______
Bartender hours Needed:_______________________________________________________________
SUMMARY OF COST
Security Deposit Cost:___________________________
Hall Rental Cost:________________________________ Hall donated:_________________________
Bartender Cost:_________________________________ Company Donated to:_________________
Beverage Cost:_________________________________
Other Cost:____________________________________
Total Rental Fee Cost:___________________________
Signature of Renter:________________________________________ Date:_____________________
Signature of Legion or Bar Manager:___________________________ Date:_____________________
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SECURITY DEPOSIT: $__________ CK#__________ CASH_______ DATE RECEIVED:__________
RENTAL FEE PAID: $__________ CK#__________ CASH_______ DATE RECEIVED:________________
ADDITIONAL FEES: $__________ REASON:____________________________________________ CK#__________ CASH________ DATE RECEIVED:____________________
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Please make out 1 check for the security deposit and 1 check for the rent.
Make checks payable to the American Legion Post No. 69.
There will be a $45.00 charge for returned checks.
Please send checks to the Legion Manager at the following address:
Mayville American Legion Post 69
Attn: Hall Rental
P.O. Box 107
Mayville, WI 53050
920-387-5410
MAYVILLE AMERICAN LEGION RENTER CHECKLIST
EVENT REMINDER:
- No nails or tacks allowed on the walls, no tape on the floors, if confetti is used there is an additional fee for clean up
CLEAN UP:
- Take all decorations down and dispose of them
- Wipe the tables down
- Sweep the floor in the hall and in the kitchen, mop if spilled liquid on floor
- Clean the kitchen counters if used
- Clean the oven if used
- Wipe out the sinks in the kitchen if used
- Hang used washcloths and towels over the sink
- All garbage should be emptied from the bathrooms, hall and kitchen, bagged and put in the proper dumpster outside the building.’
- Put tables and chairs back to the designated set-up provided
If cleaning has to be done by Legion representatives, there will be a cost of $20.00 per hour if it takes longer than an hour to clean the building. If the rental party chooses not to clean up, (it takes at least 3-4 hours to clean the hall properly). This could be up to an additional $80.00 charge.
There will be an additional cost of $100.00 if Confetti has been used and this has to be cleaned up by the Legion representatives.
The cost of this clean-up will be taken out of the security deposit.
Initials_____
Updated 3/25/25